Terms and Conditions

All terms and conditions are subject to change based upon revision to regulations by the U.S Department of Education and Florida Department of Education; and/or revisions to the policies and procedures of the University of Miami.

Verification

Verification is a federally mandated review process. The Office of Student Financial Assistance and Employment is required to obtain and compare information submitted on tax documents, the verification form, and the FAFSA. Failure to submit requested documentation may result in cancellation of aid previously offered. Federal student financial assistance (e.g. Federal Pell Grant, Federal Direct Subsidized Loans, UM Grants, etc.) cannot be processed or credited to the student's account until the verification process is complete.

Any differences between information entered on the verification form, other requested documents, and the FAFSA may result in a new determination of financial need. This new determination of financial need may alter the student's financial aid awards and eligibility. Students will be notified by email when a revised award letter has been generated due to verification adjustments.

In accordance with federal regulations, if a FAFSA filer does not utilize the Data Retrieval Tool (DRT) when filing the FAFSA, they will be required to submit the Official IRS Tax Return Transcripts. These may be ordered at www.irs.gov or by calling 1-800-908-9946.

Communications

The University of Miami Office of Student Financial Assistance and Employment communicates with students and their parents by e-mail. Students are responsible to monitor their CaneLink account and for checking their email account regularly. If a student misses an important deadline or loses eligibility because they did not resolve an outstanding issue, they cannot hold the Office of Student Financial Assistance and Employment at fault.

Estimated Financial Aid Awards

The students’ award may be “ESTIMATED” due to a variety of issues that will require them to resolve before their financial aid can be disbursed. They will monitor any outstanding requirements on CaneLink and submit the necessary documentation as soon as possible. If they fail to complete the financial aid process by the priority deadline, financial aid eligibility may be affected or they may not be eligible for a variety of funds that they may have received in previous years.

If selected for “Verification," the student will need to provide the Office of Student Financial Assistance and Employment a variety of documents to validate the information submitted on their CSS Profile and Free Application for Federal Student Aid (FAFSA). If the information submitted on their application is different than their verification information, it will/may change their financial aid award based on new information.

Financial Aid Over-Awards

Financial need is the difference between the cost of attendance (COA) and the amount of their family’s expected family contribution (EFC) as calculated by the Institutional Methodology formula from data they provided on the CSS Profile. Eligibility for need based aid may change if they receive funds from another source. Merit and other entitlement resources are considered when determining eligibility for need based funds. The financial aid office will communicate the changes and students are required to review CaneLink frequently to understand how their award may have been affected. All student financial aid is limited to the total cost of attendance. In the case where aid exceeds the total cost of attendance, the financial aid award will be adjusted and institutional funds may be reduced. 

Outside Scholarship

If a student receives an outside scholarship, their award may be affected. Please submit all information from the scholarship agency to the Office of Student Financial Assistance and Employment as soon as they are notified that they will be receiving additional funds. The Office of Student Financial Assistance will first fill any gap between the institutional EFC and federal EFC, and then reduce their loans/work study, before reducing any need-based grant eligibility in their financial aid package. Need-based aid may include UM Coral Grant, UM Enhancement Grant and various UM donor-named scholarships. Students may request that the financial aid office reduce work study before reducing loan eligibility, however, they must do so in writing with the Office of Student Financial Assistance and Employment.

Federal and Institutional Work Study Programs

There are a variety of work study (federal and institutional) positions available on and off campus. Students should find a suitable employment opportunity that fits their needs, areas of interest and academic schedule. Once they find an employer(s), they must complete a work study authorization form, I-9 form, W-4 form and a direct deposit authorization before they can begin work. If Federal Work Study is awarded as part of their financial aid package, the amount indicated is the maximum amount they may earn during the academic year. The amount awarded is not a guarantee of employment.

Institutional Aid Enrollment Requirements

For all merit and need-based aid from the University of Miami, full-time enrollment is required. Full-time enrollment is defined as 12 credits or more each semester. The student must have the required full-time enrollment to qualify for institutional aid. Enrollment of less than 12 credits may result in the reduction or loss of some aid programs.

Summer Enrollment and Disbursement 

Summer aid is processed once the student is enrolled for the summer term. Only undergraduate students enrolled at least half-time (6 credits or more) will be eligible to receive federal student loans. Financial aid for summer will not disburse until the first day of the term in which the student meets the minimum required enrollment for the aid program. Students who are not enrolled for summer but wish to request Federal Work Study for the summer term must submit a Summer Federal Work Study Appeal on our website.

Repeat Course Work

Financial aid may be affected in cases where a student is retaking a course and are encouraged to work with their advisor to ensure that they maintain their full-time status in order to receive all of their financial aid. By the end of the add/drop period, if they have not enrolled in full-time credits, their financial aid will be prorated based on the total of all the new courses that have not already been paid by their financial aid. Most federal, state, and institutional aid programs require full-time enrollment. Full-time enrollment is defined as at least 12 credits and enrollment of less than 12 credits may result in the reduction or loss of some aid.

Satisfactory Academic Progress

In order to be eligible for federal, state and institutional financial aid programs, students must initially and continually meet satisfactory academic progress (SAP). University of Miami standards of SAP measure a student‘s academic performance both qualitatively and quantitatively by reviewing the following three areas of performance: completion rate for coursework enrolled, cumulative grade point average earned, and the maximum timeframe to complete a degree. The Office of Student Financial Assistance and Employment is responsible for ensuring that they are meeting these minimum standards. The standards of SAP apply for all federal, state and college-funded financial assistance programs.

If a student fails to meet the minimum requirements to be eligible for financial aid, they will lose their eligibility at the end of the period of review. They will have the opportunity to appeal the loss of their financial aid; and if the appeal is approved, they will have one semester to improve their GPA and completion rate. They also understand that if their appeal is denied, there is no further recourse to reinstatement of their financial aid at this time. For further information on Satisfactory Academic Progress, please click here.

Withdrawal or Leave of Absence 

Financial aid funds are awarded with the expectation that the student will complete the entire period of enrollment. They earn a percentage of funds that are disbursed with each day of class of attendance. If they decide to leave school before the end of the semester or designated period of enrollment, federal regulations require University of Miami to calculate the percentage and amount of “unearned” financial aid funds that must be returned. If they complete more than 60% of the enrollment period, they will have earned all of their eligibility for that period. This calculation may require them to repay funds that have already been disbursed or credited to their student account.

Federal Direct Student Loans

Students accepting a Federal Direct loan must complete an Entrance Counseling session and Master Promissory Note at http://studentloans.gov. In addition, they must be enrolled at least half time, be making satisfactory academic progress and meet all regulations that are required of them to receive their loan proceeds.

Enrollment Freeze / Financial Aid Census Date

Each fall and spring semesters the college will freeze enrollment at the end of the add/drop period. This date is the Financial Aid Census Date. All adjustments to the student’s course schedule must be made by the end of the add/drop period to avoid problems with repeat courses or disbursement issues due to insufficient enrollment. Most federal financial aid requires at least half-time enrollment including Federal Pell Grant and Federal Direct Loans. Most institutional financial aid requires full-time enrollment including need-based UM grants and merit scholarships. Adjustments to financial aid for enrollment changes after the Census Date will not be done except for Florida Bright Futures and in the case of a complete withdrawal from the University. There are no exceptions to this policy.

Reconsideration Of Financial Aid Awards

In some cases, a family may experience a change in their financial situation since filing their financial aid and they may wish to appeal for a reconsideration of their aid eligibility. Only certain circumstances can be evaluated such as loss of income, unusual medical expenses (not premiums), separation/divorce of parent’s, death of a family member, or non-discretionary expenses incurred by the family. An appeal form may be found at miami.edu/reviewmyaid. The most recent tax forms and additional documentation may also be required. 

Full Ride Scholars

If a students total amount of scholarship and grants exceeds the total amount of tuition, fees, and books for the calendar year, it is the student's responsibility to claim that untaxed income on the applicable Federal Tax Return. Please consult a tax advisor regarding reporting responsibility. Scholarships are not taxable as long as they do not exceed expenses incurred for tuition, fees, and books (not including room and board). If they have questions, they should review Publication 970 of the IRS code if they have questions about this tax filing requirement.

National Merit Scholarship 

National Merit finalists who are accepted and name the University of Miami as their first choice may receive a $1,000 or $2,000 college-sponsored National Merit Award. $2,000 will be awarded only if the student has demonstrated financial need of at least $2,000. Students receiving a National Merit Corporate Sponsored or a National Merit Achievement award will not qualify for the college sponsored award. 

Summer Leave Term Expectation

A portion of the family's contribution is the responsibility of the student. UM expects the student to contribute a minimum of $2,500 from income (summer and leave term employment opportunities) and portion of any savings or other resources that may be available to the student. University of Miami follows this policy with the following exception: In an effort to encourage participation in summer internships, UM will provide need-based financial aid to replace the summer savings expectation for all students who are unable to earn and save all or a portion of their student contribution. In order to qualify for additional financial aid, students must meet posted deadlines for participation in a summer internship. NOTE: The additional financial aid may take the form of increased work-study employment, student loan, and/or grant (if applicable) as determined by the student’s eligibility for need-based funds and University of Miami’s awarding policies.

Yellow Ribbon & Veterans'/Military Benefits

In accordance with University policy, veterans’/military benefits and ROTC are considered a resource when calculating eligibility for the institution’s need-based aid programs.