Submitting Award Information to Financial Assistance

Student Gift/Awards/Reimbursement

During the course of a student’s study, you may have the occasion to provide a gift or award or even provide a student with reimbursement for certain kinds of expenses. While we strongly encourage students to enrich their academic program through UM’s experiential learning initiatives, it is essential to know that these types of payments are considered “financial aid." The information contained on this site is intended to help you understand UM’s policy regarding student’s payments and how to schedule payment accordingly. 

Important Reimbursement Instructions

Reimbursement to students who attend, speak, or present at a conference or meeting, or visit a field site or off-campus laboratory, will be considered financial aid. The following reimbursements should be submitted with supporting documentation in Workday:

  • Directly supports a faculty project, research, or scholarship program;
  • Directly relates to the student's employment status at the University; 
  • Is connected to activities of a University of Miami-recognized student club or organizations. 

Schedule Payments through Financial Assistance

All other gifts, awards, and reimbursements are considered financial aid and scheduled payment will be made through CaneLink

  1. You must request an item type by which the payment can be made by completing the Item Type Request Form. For extensive instructions on each field, please click here.
  2. Once you have received the item type from our Accounting Department, you must then complete the appropriate form. 
  3. Graduate and Law Career Submissions - Visit our Administrative Forms site.
  4. Undergraduate, Medical, and All Athlete submissions - Select the appropriate form below.    
* It is important to include supporting documentation showing that the payment is a requirement of the student's degree on the "Student Payment Authorization - Reimbursements" form. 

Should you need additional assistance, you can contact our Account Staff, Zaida Mejia, ext. 8-1914.